Grant Audit: Transparent and Compliant with Donor Requirements

A grant project audit is an independent verification of expenses and supporting documents, necessary to confirm the targeted use of funds and compliance with the grant agreement. Based on the results, we prepare an Auditor’s Report (or a report on Agreed-Upon Procedures, if required by the donor) and recommendations for eliminating identified deficiencies. ProAudit auditors will help you identify risks before submitting the report and pass the donor’s check without unnecessary questions.

We will help you

  • confirm the accuracy of expenses in project reporting;
  • verify the existence and correctness of primary documents;
  • check compliance of expenses with the budget and grant conditions;
  • identify risks (including procurement/contractors/salaries) before submitting the report to the donor;
  • prepare clear recommendations for correcting deficiencies.

When is a grant audit needed?

  • Contract Requirement: Audit is specified in the Grant Agreement or Terms of Reference (ToR) as a mandatory requirement;
  • Tranche Confirmation: Before releasing the next tranche, the donor requires independent confirmation: Audit or Agreed-Upon Procedures (AUP);
  • Complex Expenditure Structure: The project involves procurement, contractors, travel expenses, foreign currency transactions;
  • Reputation: You need confirmation of the report on the targeted use of the grant for future applications.

What does a grant audit include?

Depending on the donor’s requirements and reporting format, the audit may include:

  • Analysis of the grant agreement, project budget, donor rules, and reporting deadlines;
  • Agreement on the scope of verification and sampling;
  • Verification of expenses and supporting documents according to project budget lines;
  • Reconciliation with accounting records and project bank statements;
  • Preparation of the report and a Management Letter with observations and recommendations.

How we work

  • We receive a brief and the donor’s requirements
  • We form a list of documents and a timeline
  • We conduct the verification/sampling and record the audit results
  • We agree on the draft observations and recommendations
  • We issue the final report
  • If necessary, we support answering the donor’s questions

Advantages of Grant Audit with ProAudit

  • 15+ Years of Experience: We know the specific requirements of both national (UCF) and international donors (European Commission, USAID, SIDA).
  • Knowledge of Standards: We work in strict accordance with ISRS 4400 (Agreed-Upon Procedures) and ISA (International Standards on Auditing).
  • English Language: Our auditors are fluent in English, which is essential for preparing reports for international donors.
  • Constructive Approach: Our goal is not just to find an error, but to help you report on the project correctly.

Experience with Donors

National Donors:

  • Ukrainian Cultural Foundation (UCF)
  • Ministry of Culture and Information Policy of Ukraine
  • Ukrainian State Film Agency

International Donors:

  • European Commission
  • European Education and Culture Executive Agency (EACEA)
  • International Visegrad Fund
  • Government of Japan (KUSANONE Program)
  • SIDA — Swedish International Development Cooperation Agency
  • FDFA — Federal Department of Foreign Affairs of Switzerland
  • Ministry of Foreign Affairs of Denmark
  • DIGNITY — Danish Institute Against Torture
  • IMS — International Media Support
  • ECF — European Climate Foundation
  • Danish Cultural Institute
  • The Kvinna till Kvinna Foundation
  • KNH — Kindernothilfe
  • NPA — Norwegian People’s Aid
  • DPOD — Disabled People’s Organisations Denmark
  • Swedish Federation for LGBTQ Rights (RFSL)
  • INTERNEWS EUROPE
  • GFA Consulting Group
  • International Foundation of Ilyas Efendiev
  • Religious Mission “Caritas-Spes” of the Roman Catholic Church in Ukraine

How much does a grant audit cost?

The cost is calculated individually and depends on the grant conditions, period, sample size, number of procurements/contractors, deadlines, and documentation readiness. You can check the price by phone or via email: office@proaudit.ua.